Never get caught off guard by an expired certificate again.
VigenceDocs centralizes every employee and vendor document, tracks expiration in real time, and alerts the right person before it becomes a problem — not after.
Free to get started · No credit card · Live in minutes
Right now, this is probably how it's being tracked.
And the reason it fails isn't carelessness — it's that spreadsheets don't raise their hand when something's about to go wrong.
The spreadsheet is already out of date
Someone owns "the certificate spreadsheet." They're on vacation, or they moved teams, or they just missed a row. Nobody finds out until it's too late.
The auditor finds it before you do
An inspection or audit shows up, and that's the moment you learn a certificate expired months ago. Now it's a finding on a report, not a quiet fix.
Someone is working with an expired document right now
A technician, driver, or contractor is on site with a license that lapsed last week. Nobody flagged it, so nobody stopped it — until it becomes a liability.
One place that knows the status of every document — always.
Not another spreadsheet. A system that watches expiration dates so your team doesn't have to.
See every document's status at a glance
All certificates, licenses and vendor documents in one dashboard — valid, expiring soon, or expired. No more digging through folders to answer "are we covered?"
Get warned before it's a crisis, not after
A configurable escalation timeline emails the right people automatically — the employee first, then their manager, then leadership if nothing happens. No deadline slips through quietly.
Every approval, tracked and defensible
Employees upload proof, a responsible person approves or rejects it with a reason, and every action is logged. If an auditor asks "prove it," you already can.
Running in minutes, not weeks
Self-service company setup with no installation and no IT project. Add your documents and deadlines, and the system starts watching immediately.
How it works
Three steps between you and never being blindsided by a deadline again.
Set up your company
Create your account and add your team — no install, no sales call, no waiting.
Add documents and deadlines
Register the certificates and documents that matter, with their expiration dates and who's responsible.
Let the alerts do the watching
VigenceDocs tracks every deadline and emails the right people automatically, on your escalation schedule.
Built for teams that can't afford compliance mistakes
No procurement process, no risk to try it — just a system that starts protecting you today.
The next expired document doesn't have to be a surprise.
Set it up once, and stop being the person who finds out about a lapsed certificate on the worst possible day.
Free to get started · No credit card · Live in minutes